Privacy Policy
Last updated: 25 September 2026
This notice explains how Wolf Jansen Ltd (“Wolf Jansen”, “we”, “us”) collects, uses and protects personal data about candidates, client contacts, suppliers and visitors to wolfjansen.com. Please read it together with our Terms and Conditions.
1. Who we are
Wolf Jansen Ltd is the controller of your personal data. We are a specialist recruitment company working in the SAP, Data & AI and Finance markets across the DACH region, and we act as an employment agency and employment business under the Conduct of Employment Agencies and Employment Businesses Regulations 2003.
Wolf Jansen Ltd, registered in England and Wales, company number 12400998. Registered office: 1st Floor Chough House, Long Rock Industrial Estate, Long Rock, Penzance, Cornwall TR20 8HX, United Kingdom.
German branch office, registered with the City of Düsseldorf: Wolf Jansen Ltd, c/o INDIPA Unternehmensservice GmbH, Alt-Heerdt 104, 40549 Düsseldorf. Postal address in Frankfurt: Eschersheimer Landstraße 42, 60322 Frankfurt am Main.
Data protection enquiries: [email protected].
Our Düsseldorf branch office is our establishment in the European Union.
2. The laws that apply
We process personal data in line with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018. Where we process the personal data of people in the European Union, including when we offer our services to candidates and clients in Germany, we also comply with the EU General Data Protection Regulation (Regulation (EU) 2016/679). Cookies and similar technologies on our website are covered by the UK Privacy and Electronic Communications Regulations and, for visitors in Germany, the Telecommunications Digital Services Data Protection Act (TDDDG).
3. The personal data we collect
- Identity and contact details: name, email address, phone number, city or region, and your LinkedIn or other professional profile.
- Career information: your CV, employment history, skills, qualifications, salary expectations, notice period, right to work and the types of role you are interested in.
- Recruitment records: notes from our conversations, interview feedback, the roles we have discussed with you and the clients your details have been shared with.
- Client and supplier contacts: your name, job title, employer and business contact details, and our correspondence with you.
- Information you send through our website forms, including any CV or job description you upload.
- Technical information when you visit our website: your IP address, browser and device type, and the pages you visit.
We do not collect special category data, such as information about your health, ethnic origin or religion, or information about criminal convictions. Please do not include this kind of information in your CV or messages to us.
4. Where we get your personal data
Most personal data comes from you directly, for example when you speak to one of our consultants, email us, or complete a form on our website. We also collect professional information from:
- LinkedIn and other professional networking sites
- job boards and CV databases
- company websites and other publicly available professional sources
- referrals from people who know you
- a selection of business contact data providers that supply professional contact details
If we collect your details from one of these sources, we will tell you within one month, usually in our first message to you, and give you a link to this notice. If you would like to know which specific source or provider your details came from, ask us and we will tell you.
5. How we use your personal data and our legal basis
| What we do | Legal basis |
|---|---|
| Finding and approaching candidates for roles, and keeping in touch about suitable opportunities | Our legitimate interests in running a recruitment business, and yours in hearing about relevant roles |
| Assessing your suitability for a role and, with your agreement, sending your details to a client | Taking steps at your request before a contract, and our legitimate interests |
| Responding to enquiries sent through our website or by email | Our legitimate interests in responding to you, or taking steps at your request before a contract |
| Managing our relationships with clients and suppliers and developing our business | Our legitimate interests |
| Sending news, market updates and job alerts by email | Your consent where the law requires it; otherwise our legitimate interests. You can opt out at any time |
| Keeping records required by law, including under the Conduct of Employment Agencies and Employment Businesses Regulations 2003 and for tax purposes | Legal obligation |
| Protecting our website and forms from spam and misuse | Our legitimate interests in keeping our website secure |
Where we rely on legitimate interests, we have weighed our interests against your rights. You can object at any time (see section 12). We will not send your CV or details to a client without first discussing the role with you. We do not make decisions about you using solely automated processing.
6. Who we share your personal data with
With your agreement, we share candidate details with clients who are considering you for a role. We also use trusted service providers who process personal data on our behalf, under contracts that require them to protect it and use it only on our instructions:
| Service | Provider | Location |
|---|---|---|
| Website hosting | Bluehost (Newfold Digital, Inc.) | United States |
| Website delivery, security and spam protection | Cloudflare, Inc. | Global network, United States |
| Email, calendars and documents, including website form notifications | Microsoft (Microsoft 365) | UK/EU and United States |
| Recruitment database (CRM) | Atlas Recruitment Technology Ltd | United Kingdom, with some processing in the United States |
We may also share personal data with our professional advisers, with law enforcement or regulators where the law requires it, and with a buyer or investor if our business is sold or restructured. We do not sell personal data.
7. International transfers
We are based in the United Kingdom and work with candidates and clients in Germany and elsewhere in the EU. Personal data moves between the UK and the EU under the adequacy decisions each has made for the other.
Some of our service providers store or access data in the United States, including our website host. Where personal data leaves the UK or the EU, we make sure it is protected by an approved safeguard: the EU-US Data Privacy Framework and its UK Extension where the provider is certified, or the EU Standard Contractual Clauses together with the UK International Data Transfer Addendum. You can ask us for more information about these safeguards using the contact details in section 14.
8. How long we keep your personal data
We keep candidate and client records for as long as they remain relevant to our recruitment services. Careers in our specialist markets run over many years, and we often work with candidates and clients again long after we first speak, so your details may stay on our database for an extended period.
We review our records regularly, update or delete information that is out of date or no longer needed, and delete your details at any time if you ask us to. Records relating to placements and client contracts are kept for at least six years to meet legal, tax and contractual requirements.
9. Keeping your personal data secure
We use appropriate technical and organisational measures to protect personal data, including encrypted connections to our website, access controls on our systems and spam protection on our forms. No transmission over the internet is completely secure, so please take care when sending us information.
10. Cookies
Our website only uses cookies and similar technologies that are strictly necessary for it to work securely, such as Cloudflare’s security and the spam protection on our forms. These do not need your consent. We do not use analytics, advertising or tracking cookies. If this changes, we will update this notice and ask for your consent before any such cookies are set.
11. Keeping your information accurate
Please let us know if your details change so that we can keep our records up to date. We check key details with you before introducing you to a client.
12. Your rights
You have the right to:
- ask for a copy of the personal data we hold about you
- ask us to correct information that is wrong or incomplete
- ask us to delete your personal data
- ask us to restrict how we use your personal data
- object to our use of your personal data where we rely on legitimate interests
- object at any time to direct marketing, including job alerts and market updates
- ask us to transfer personal data you gave us to you or to another organisation (data portability)
- withdraw your consent at any time where we rely on consent, without affecting what we did before you withdrew it
To use any of these rights, email [email protected]. To stop marketing emails, you can also email [email protected] or use the unsubscribe link in any email. We will respond within one month.
13. Complaints
If you are unhappy with how we have handled your personal data, please contact us first so we can try to put things right. You also have the right to complain to a data protection supervisory authority:
- in the United Kingdom, the Information Commissioner’s Office (ico.org.uk/make-a-complaint)
- in the EU, the supervisory authority in the country where you live or work. In Germany, this is the data protection authority of your federal state. A list of EU authorities is available at edpb.europa.eu.
14. Contact us
Questions about this notice or about your personal data: [email protected]. You can also write to Wolf Jansen Ltd at the registered office address in section 1.
15. Changes to this notice
We may update this notice from time to time. The latest version will always be on this page, with the date it was last updated at the top.